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Publication fund

**Please note new information on the publication fund:  

From July 8th 2021 onwards, articles in pure Open Access (OA) journals can be supported on a partial funding basis with 500 EUR per article, assuming that the established funding conditions of the Publication Fund are met. Early Career researchers will receive funding for the full amount of the Article Processing Charges (APCs) if the funding conditions are met.**   

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Since 2018, Charité - Universitätsmedizin Berlin has been supporting the publication of research results in open access journals through its own publication fund. This fund is used to finance articles published by Charité members that meet the conditions established by the DFG for cost coverage. The fund is administered by the Charité Medical Library.  

The Publication Fund, which is financed by the German Research Foundation (DFG) and the Charité, aims to incentivize Charité scholars to publish their scientific work in open access journals and thus make it accessible to researchers and the general public worldwide.  

Current information

The Charité Medical Library, with the support of Faculty Management, has found a way to continue supporting scientists in publishing open access on a partial funding basis in 2021!  Currently , publication of Gold open access articles (i.e. articles in pure open access journals) can be supported on a partial funding basis with 500 EUR per article. If the article fee is less than 500 EUR incl. VAT, the entire fee is covered. This offered funding model, is initially valid until the end of the year. In the meantime, a new funding model for open access publishing will be developed, which will apply in 2022. 

The funding procedure has been changed: Authors are now expected to first pay invoices for open access fees (article processing charges) from their regular budget or LOM and subsequently apply for a partial reimbursement of 500 EUR incl. VAT from the library. The pre-existing funding conditions of the Publication Fund continue to apply. Please use the application form to request funding. Further financial support is available for early career researchers, see below. Different procedures apply for the publishers Springer Nature, Wiley and Frontiers, please note our agreements with these publishers

Who can apply to the Open Access Publication Fund of Charité – Universitätsmedizin Berlin?

You can apply for funding if you are a member of the Charité - Universitätsmedizin Berlin and are responsible for paying the publication fees of an OA article as a corresponding author. Students are members of the Charité.

Please ensure compliance with the Charité's affiliation guidelines [PDF]. Ealy career researchers receive special support, as listed under "What is funded (funding conditions)?"

What is funded (funding conditions)?

**Please note the new information on the publication fund. From July 8th 2021 onwards, Article Processing Charges (APC) will be funded on a partial funding basis. There are also special conditions for early career researchers.**

The publication fund is intended to cover costs that may be charged for publications in Gold OA journals.

While conventional journals are financed by libraries and individual subscribers, and are only accessible to a limited extent, in an OA business model the authors and their employers usually pay the publication costs with the benefit that OA publications can be read worldwide free of charge, immediately after publication.  

These publication costs, usually called Article Processing Charges or Article Fees or Publication Fees, can be financed via the Publication Fund during the period 2018 to 2021. From July 8th 2021 onwards, publication fees will be financed on a partial funding basis with an amount of up to 500 EUR. 

DFG funding conditions apply:

  • Articles are (partly) funded if you are a member or affiliate of the Charité - Universitätsmedizin Berlin and responsible for paying the publication fees as a corresponding author. Please ensure compliance with the Charité's affiliation guidelines [PDF].
  • Your article will be published in a genuine OA journal with a comprehensible quality assurance procedure and whose articles are accessible worldwide free of charge in full and immediately upon publication. The Directory of Open Access Journals (DOAJ)  lists such journals. (Contributions to subscription journals that separately charge for open access publication are not funded).  
  • Publication fees can be funded on a partial funding basis of up to 500 EUR if they do not exceed a total of 2,000 EUR incl. VAT per article.  (Please note that VAT always applies. With 19% VAT, the limit per article is 1,680 EUR before VAT. Please provide publishers from outside of Germany with the Charité VAT-ID: DE228847810 so that VAT is not added to price quotations or invoices). 
  • Early Career Researchers (ECRs), who publish their articles as corresponding authors in 2021 and fulfil the funding conditions listed here, will be supported with the full amount of the Article Processing Charge (APC). Researchers are eligible to ECR support up to 4 years post-doctoral completion (verified upon submission of complete application including invoice).  
  • The article must be published under an open license (for example a Creative Commons license  - preferably CC BY).  
  • So-called page charges, color charges and submission fees as well as publications that have already been paid for from third-party funds or for which publication funds are available in a third-party funded project are not eligible for funding.  

Acknowledgement of financial support from the Publication Fund is requested. We suggest the following wording:  
We acknowledge support from the German Research Foundation (DFG) and the Open Access Publication Fund of Charité - Universitätsmedizin Berlin. 

In case the funding conditions change, we will inform you on this webpage.

After publication, the article will also be made available worldwide via the Charité Open Access Repository, which is part of the institutional repository of Freie Universität Berlin (Refubium)

How are the costs covered?

The earlier funding procedure has been changed: 

Authors are expected to first pay invoices for open access article fees (article processing charges) from their regular budget or LOM and subsequently apply for a pro-rata reimbursement of 500 € (incl. VAT) from the library. The existing funding conditions of the Publication Fund - including a maximum article fee of 2,000 € (incl. VAT) - continue to apply. Please use the application form to request funding. 

Early career researchers are asked to provide information about OA publications via the application form "Application for funding of open access publication fees (de)”.  As soon as you have received a positive message from us, please make sure that: 

  1. The invoice is addressed to Charité – Universitätsmedizin Berlin (not to you personally).  
  2.  The invoice contains the name of the corresponding author, the title of the journal, the title of the article and the date of publication (if known). 
  3.  Invoices from outside of Germany should not charge VAT. You might need to provide the publisher with the Charité VAT-ID: DE228847810. 
  4.  The publisher’s discount is shown on the invoice. 
     

Applications for all types of funding are processed in the order in which complete applications are received. An application is not complete until the invoice has been received. 

When to submit an application for funding

This depends on whether you wish to apply for partial funding (valid for all corresponding authors) (A) or for full funding (valid only for early career researchers as corresponding authors) (B). 

What applies to publishing in journals from the DEAL publishers Wiley and Springer Nature?

The new partial funding model applies to all such articles accepted for publication after July 1st 2021 and appearing in the publisher dashboard. If this applies to your article, you will receive an email from the Open Access Team at the Charité Medical Library. You will be informed about the article fee incl. VAT and partial funding of up to 500 €. You will be asked to provide a cost code or "Innenauftragsnummer” so that your own share of the publication costs can be accounted for.
The calculation of the article gross fee is based on the Springer Nature and Wiley journal lists (for Springer Nature, column N is "DEAL Member APC Cost Contribution 2021" plus 19% VAT; for Wiley, column L is "EUR APC" minus 20% DEAL discount plus 19% VAT.). 

Early Career Researchers who publish their articles as corresponding authors in 2021 and fulfil the usual funding conditions will be supported with the full amount of the Article Processing Charge (APC). Researchers are eligible for ECR support up to 4 years post-doctorate completion (verified upon submission of complete application including invoice). For such applications, the form "Application for funding of open access publication fees (de)” should be used. 

Exception for articles in so-called "hybrid journals": For the duration of the current transformative agreements with Wiley and Springer Nature, costs for OA articles by Charité members (corresponding authors) published in hybrid journals from these two publishers are still covered by the subscription fees paid by the Charité. In contrast to articles in DEAL Gold journals, you as authors do not currently need to pay any article fees at present. 

Where can I find an overview of hybrid and gold journals published by DEAL?

  • In the list of journals in Springer Nature-DEAL there is a column "Publishing Model". "Open Choice" = hybrid journal and "Fully Open Access" = Gold Open Access.
  • In the list of journals in the Wiley-DEAL there is a column "Revenue Model". "OO" = hybrid journal and "OA" = Gold Open Access.
     

Journal lists are linked from our website with further information about publisher agreements. 

Why should you use the Charité Open Access Publication Fund?

Open access to research results is becoming standard. Research funders increasingly expect you to publish open access for good reasons . The Charité strongly encourages you to make use of the fund, since it:

Relieves pressure on your research budget during transition to the new publishing paradigm and enables central funding of the Charité's publication costs, including documentation of realistic costs so that sufficient funds can be made available in the long term.  

Ensures that all funded articles are also permanently archived in the Charité's open access repository  after publication and made available worldwide. 

Why are not all open access publications funded?

Why is open access publishing not financed in journals that do not publish fully open access?  

Because such so-called hybrid journals claim public funds twice: once via subscription fees, which have to be paid by the libraries, and additionally via article fees, which are also paid from public funds. This so-called "double-dipping" by publishers should not be encouraged. 

Why are articles funded only when fees to not exceed 2,000 EUR incl. VAT? 

According to evidence from the Open APC initiative, the average costs of an OA article are significantly lower than this sum. The maximum funding amount of 2,000 euros is intended to prevent publication fees spiraling upwards from the true cost of publication.

Many publishers know that funding is often limited to a maximum amount of article fees. If possible, let publishers know at the time of submission that you are bound by the price cap of 2,000 EUR incl. VAT. We will be happy to provide you with a template text. It pays to talk to publishers! 

What other OA options do I have?

Please also note the current publisher agreements  which allow you, as a Charité author, discounts or fee waivers. 

Furthermore, there are two free forms of Open Access:  

  • Publish in quality-assured "Diamond" or "Platinum" journals. The Directory of Open Access Journals (DOAJ) is the most detailed directory of quality-assured Open Access journals and features a filter for Diamond and Platinum journals that are not financed by fees (APCs) and are therefore free of charge for authors.  
  • Choose the so-called green route to open access, where authors publish in traditional journals (closed access) and deposit a version of their article (as permitted by their publisher) on an open access publication server in parallel - e.g. in the institutional repository of Charité and FU, Refubium. (If an embargo period has to be observed before repository publication is permitted, this can be handled by our repository so that you can deposit before the embargo period is over without concern. The Open Access team at the Charité Medical Library will be happy to help you with this). 

Contact

The Open Access Team is available for advice and support on all things Open Access:
Susann Beuthan, Steffi Grimm, Jenny Delasalle, Elena Gandert, Katja Maly, Anja Siebert and Dieter Vieljans