In 2018 and 2019, Charité – Universitätsmedizin Berlin is supporting the publication of research findings in Open Access journals through a fund for publication fees.
The publication fund is based on a grant from the German Research Foundation (DFG) and will facilitate the process of publishing in Open Access Journals for Charité members. This will enable further scientific discovery and raise public interest through worldwide access to your findings.
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Opened at the beginning of 2018, the Open Access publication fund is supported by the German Research Foundation (DFG) and Charité – Universitätsmedizin Berlin. This fund will finance articles by members of the Charité which are published in Open Access Journals, and which meet the funding conditions of the DFG. The fund is administered by the Medical Library.
Who can apply to the Open Access Publication Fund of Charité – Universitätsmedizin Berlin?
You are eligible to apply for payment of an article’s publication fees if you are a member of the Charité – Universitätsmedizin Berlin and you are the "Submitting Author" or "Corresponding Author", and therefore responsible for paying open access fees.
Students enrolled at Charité – Universitätsmedizin Berlin are members of the Charité.
Please read the Charité Affiliation Guidelines (available only via the Intranet!).
What can be financed by the Open Access Publication Fund?
The publication fund provides financial help for publishing in open access journals.
While traditional journals are supported through subscription fees and are only available to a privileged few, the Open Access business model supports journals through direct payments from authors. Under this model, the author’s institution or funder pays a fee for a publication, so that it is immediately made open and accessible to all readers worldwide for free.
Such publication fees are sometimes called Article Processing Charges or Article Fees or Publication Fees. The Open Access Publication Fund of Charité – Universitätsmedizin Berlin will cover these fees for journal articles published in 2018 and 2019 under the following conditions.
DFG funding conditions apply:
Your article is eligible for payment of publication fees from our fund under the following conditions:
- The article’s "Submitting" or "Corresponding Author" is a member of the Charité – Universitätsmedizin Berlin and responsible for payment of Article Processing Charges (APCs) or publication fees. Please read the Charité Affiliation Guidelines (available only via the Intranet!).
- The article is published in a scholarly, “genuine” open access journal. This means that all content in the journal is completely barrier free, and can be read immediately upon publication by everyone worldwide. The journal must have a scholarly quality assurance process, for example peer review. The Directory of Open Access Journals (DOAJ) lists such journals.
(Journals where some individual articles are made open access upon payment while other articles remain behind payment barriers are known as hybrid journals, and do not qualify for funding.)
- Total publication costs including VAT do not exceed €2000 per article. Partial (or shared) payment is not possible.
(Please note that 19% VAT will be charged through the reverse charges mechanism so that the price limit is €1680 before VAT. So that publishers will not add VAT to the quote or invoice, please give publishers from outside of Germany the Charité VAT-ID: DE228847810.)
- The article should be published under a Creative Commons License (CC BY is preferred).
- Publication fees that have already been paid from third party funds, or where third party funds are available for publication fees, cannot be funded.
Recognition of support is requested. We recommend that you include this text:
We acknowledge support from the German Research Foundation (DFG) and the Open Access Publication Fund of Charité – Universitätsmedizin Berlin.
Payment will be made for successful applications in 2018 for articles published and invoiced in 2018. Should an early depletion of the fund in 2018 be foreseeable or 75% of the fund spent, funding conditions may change. Information about changes will be announced on this website.
Once it is published, the article will also be made available worldwide via the Institutional Repository of the Freie Universität Berlin.
How can I apply for funding?
Provided your publication meets all the funding conditions then payment can take place through one of three routes:
1. Direct payment
When you have submitted your manuscript to the publisher, then apply to the fund using the web form “Application for funding of Open Access publication fees - direct payment”. Once you have been notified that your article will be funded make sure that:
a) The invoice is addressed to Charité – Universitätsmedizin Berlin (not to you personally).
b) The invoice names the corresponding or submitting author, title of the journal, title of the article and publication date.
c) Invoices from outside of Germany should not charge VAT. You will need the Charité VAT-ID: DE228847810.
d) The publisher’s discount is shown on the invoice.
2. Special arrangements with publishers
One type of direct payment is possible through special arrangements agreed with some publishers on behalf of corresponding authors from the Charité.
Here you can find out about individual Publisher agreements.
3. Cost transfer for previously paid invoices
This is the route for already published articles, where the invoice has already been paid from household funds or LOM means. Send us the invoice together with a completed “Application for funding of Open Access publication fees – cost transfer” form by email to publikationsfonds(at)charite.de
Please always use your Charité email address and use the subject line “APC – cost transfer” in your email.
Applications for funding through all routes will be processed in the order in which complete applications are received. An application is complete once it has an invoice attached.
Payment will be made for successful applications in 2018 for articles published and invoiced in 2018. For cases where invoices and publications are dated across the year-end, please speak to us.
Should an early depletion of the fund in 2018 be foreseeable or 75% of the fund spent, funding conditions may change. Information about changes will be announced on this website.
When should I apply to the Open Access Publication Fund?
You can apply either (A) before your article is published, or (B) after your article has been published.
A) An application for an article to be published in 2018 can be made as soon as the article is accepted for publication and you have a price quote from the publisher. In this case, please use the form “Application for funding of Open Access publication fees - direct payment”
B) You can apply for a transfer of costs from the publication fund, if APCs/publication fees have already been paid from regular budgets or LOM means. Your publication must be published in 2018 and the invoice must also have a 2018 date. In this case, please use the form “Application for funding of Open Access publication fees – cost transfer”.
Why should I use the Open Access Publication Fund of Charité – Universitätsmedizin Berlin?
A new standard of unrestricted access (open access) to scientific findings is developing. Research funders have good reasons to expect that you publish in an open access way. The Charité firmly encourages you to make use of the financial assistance available through its fund.
Take the pressure off your budget and let us take on the financing of publication fees at a central level, so that the costs can be recorded and sufficient resources provided in the long term.
All funded articles will be permanently archived and made available worldwide in the Charité Open Access Repository, which is a part of the institutional repository at the FU Berlin (Refubium), which is a non-commercial institutional repository.
What is the point of Open Access?
Read all about the arguments for Open Access.
Why aren’t all Open Access publications funded?
Why can't open access articles in a journal that is not 100% Open Access (a hybrid journal) be financed?
Because such journals take money twice from the public purse: once through subscriptions from libraries, and once from authors. This is known as “double-dipping” and publishers cannot be supported in this way.
Why is there a limit of €2000 including VAT?
The average cost of an OA article is significantly lower than €2000, according to the OpenAPC-Initiative. Through this funding limit, publication fees will be kept from spiraling upwards from the true cost of publication. Many publishers know that funding of article publication fees is often limited in this way. Let publishers know that you are bound by a price cap of €2000, which must include VAT. It pays to talk to publishers!