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Publication fund

The Charité - Universitätsmedizin Berlin supports open access publishing through its own fund for publication fees.

The publication fund, which is funded by the German Research Foundation (DFG) and the Charité, is intended to support members of the Charité in making the results of their research available to the specialist community as well as to the interested public worldwide.

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Funding for Gold Open Access

The Charité Publication Fund supports Gold open access (OA) articles (i.e. articles in OA-only journals) if all eligibility requirements are met.

In 2023:

As a new funding requirement, the journal must be on our list of eligible journals. Partial funding is possible: Eligible OA fees that are below 2,000 EUR (incl. VAT) will be fully funded in 2023. Eligible articles with higher OA fees will be partially funded with 2,000 EUR. DEAL articles in gold OA journals will be treated in the same way.

Articles in hybrid journals that allow both closed and open access publishing will continue to be supported through publisher agreements.

 

Who can apply to the Open Access Publication Fund of Charité – Universitätsmedizin Berlin?

You can apply for funding if you are a member of the Charité - Universitätsmedizin Berlin and are  responsible for paying the article’s OA fees as a corresponding author. Furthermore, you must have an ORCID and use it for your article. Students are members of the Charité.

Please ensure compliance with the Charité's affiliation guidelines [PDF].

What is funded (funding requirements)?

Open access fees for articles in genuine open access journals, usually called Article Processing Charges, Article Fees or Publication Fees, can be (partially) covered centrally by the Publication Fund until the end of 2024 under certain conditions.

On the initiative of the Vice Deans for Research, the criteria for open access funding in 2023 were developed on the basis of a list of eligible journals and adopted by the Faculty Board on 22.09.2022.

The following funding requirements still apply until 31.12.2022:

  • Articles are funded if you are a member of the Charité - Universitätsmedizin Berlin and responsible for paying the publication fees as a corresponding author. As corresponding author, you have an ORCID and use it for your article. Please ensure compliance with the Charité's affiliation guidelines [PDF].
  • Your article will be published in a genuine OA journal with a comprehensible quality assurance procedure, whose contributions are accessible worldwide free of charge in full and immediately upon publication. The Directory of Open Access Journals (DOAJ) lists such journals. (Contributions to so-called hybrid journals, which only make individual articles open access against payment, are not funded. But see also under Publisher Agreements)
  • Your article is a research article or review.
  • Fees for open access can be funded if they do not exceed a total of 2,000 EUR incl. VAT per article. (Please note that VAT is always applicable. With 19% VAT, the limit per article is 1,680 EUR without VAT. Please inform foreign publishers of the Charité VAT-ID: DE228847810 so that they do not put VAT on the price quotation or invoice).
  • The article must be published under an open licence (for example a Creative Commons license - preferably CC BY).
  • Page charges, color charges and submission fees are not eligible for funding, nor are publications that have already been paid for with third-party funds or for which publication funds are available in a third-party funded project.

As of 01.01.2023, the following funding requirements apply:

  • Articles are funded if you are a member of the Charité - Universitätsmedizin Berlin and responsible for paying the publication fees as a corresponding author. As corresponding author, you have an ORCID and use it for your article. Please ensure compliance with the Charité's affiliation guidelines [PDF].
  • Your article is a research article or review.
  • Your article appears in a journal that is on our list of eligible journals.
  • The article must be published under a Creative Commons license, preferably CC BY.
  • Page charges, color charges and submission fees are not eligible for funding, nor are publications that have already been paid for with third-party funds or for which publication funds are available in a third-party funded project.

Acknowledgement of financial support from the Publication Fund is requested. We suggest the following wording:

We acknowledge financial support from the Open Access Publication Fund of Charité - Universitätsmedizin Berlin and the German Research Foundation (DFG).

After publication, the article will also be made available worldwide via the Charité’s OA-Repository, which is part of the institutional repository of Freie Universität Berlin (Refubium). 

What happens if the publication fund runs out of money?

If the funds available in 2023 are foreseeably insufficient to continue funding until the end of the year, the maximum funding amount per article will be reduced accordingly.

The funding conditions for open access (OA) articles at the Charité will be continuously evaluated during the grant period of the DFG programme "OA Publication Costs" (2022-2024) and, if necessary, changed with an announcement. Should the funding conditions be changed, we will inform you on this page.

How are the costs covered?

Please use the application form "Antrag auf Übernahme von Open-Access-Publikationskosten (DE)"

It is best to attach the invoice to the application form and let the Medical Library settle the invoice for your eligible article. If you have already paid your invoice from household funds or LOM, then use the application form to request a funds transfer.

Please note that:

  • no reimbursement to a private account is possible
  • funding can only be made within the budget year that corresponds to the invoice date. This means that for invoices received in December, it is best to apply for direct funding rather than paying an invoice and then trying to obtain reimbursement.

When generating an invoice, please ensure that.

  • a) the publisher addresses the invoice to Charité - Universitätsmedizin Berlin, not to your private address.
  • b) the invoice contains the name of the corresponding author, the title of the journal, the title of the article and the publication date (if known).
  • c) in the case of invoices from abroad, the invoice amount is shown without VAT. You may need the VAT ID of the Charité: DE228847810.
  • d) discounts granted by the publisher must be listed on the invoice.

Applications for all types of funding will be processed in the order in which complete applications are received. An application is only complete with an invoice and the eligibility criteria of the corresponding accounting year apply.

When to submit an application for funding

You can apply for full reimbursement as soon as the article has been accepted by the journal and you have received a price quotation or an invoice from the publisher. To do so, please use the web form Antrag auf Übernahme von Open-Access-Publikationskosten (DE).

Journals from the DEAL publishers, Springer Nature and Wiley

Details on the funding of articles in gold or hybrid journals can be found on our webpage "Publishing Agreements".

In 2022, there will be a partial funding model for articles in gold OA journals of the DEAL publishers Wiley and Springer: details can be found on our website "Publishing agreements".

From 01.01.2023, the funding requirements of the Publication Fund will apply to articles in Gold OA journals of the DEAL publishers Wiley and Springer Nature.

What other open access options do I have?

Please also note the current publisher agreements  which allow you, as a Charité author, discounts or fee waivers.

Furthermore, there are two free forms of Open Access:

  • Publish in quality-assured "Diamond" or "Platinum" journals. The Directory of Open Access Journals (DOAJ) is the most comprehensive directory of quality-assured Open Access journals and offers a filter for Diamond and Platinum journals that are not financed by fees (APCs) and are free of charge for authors.
  • Choose the so-called green road to Open Access, where authors publish in traditional journals (closed) and deposit a version of their article permitted by the publisher on an Open Access publication server in parallel - e.g. in the institutional repository of Charité and FU, Refubium. (If an embargo period must be observed between deposit and release, this can be deposited in the repository so that you no longer have to worry about it. The Open Access team of the Medical Library will be happy to help you with this).

 

What is the publication fund for?

The publication fund provides authors with financial relief when all eligibility requirements are met. The Charité Publication Fund is intended to motivate authors to publish in journals that offer a high-quality publication service, which is ultimately what the article fees pay for. Only such journals appear in our list of eligible journals​​​​​​​.

The publication fund is one of several services offered by the medical library to support Charité authors with open access publishing.

Furthermore, on behalf of the Charité, the medical library concludes transformative and other beneficial contracts with publishers, it advises and supports authors in their choice of publication venue, it manages the Charité institutional repository, and the medical library is an integral partner in the university publishing house BerlinUP.

Contact

The Open Access Team is available for advice and support on all things Open Access: