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Publication fund

New funding requirements have been decided for the year 2022:

Articles in pure open access journals can be financially supported if the eligibility requirements of the Publication Fund are met. Exceptions, including for articles published via the DEAL publishers Springer Nature and Wiley, are also described below. 

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Since 2018, Charité - Universitätsmedizin Berlin has been supporting the publication of research results in open access journals through its own publication fund. This fund is used to finance or partially finance articles published by Charité members that meet the funding conditions. The fund is administered by the Charité Medical Library.  

The Charité Publication Fund financed by both the Charité and  the German Research Foundation (DFG) supports Charité scholars to publish their scientific work in open access journals, to follow open science practices and thus make their research accessible worldwide.  

Current information

In 2022, the Charité Medical Library will fully fund gold OA articles (i.e. articles in OA-only journals) through the Publication Fund, when all eligibility requirements are met. Exceptions are granted, please read more below. As a new funding condition, authors must have an ORCID and this must be stated in your article.

Who can apply to the Open Access Publication Fund of Charité – Universitätsmedizin Berlin?

You can apply for funding if you are a member of the Charité - Universitätsmedizin Berlin and are  responsible for paying the article’s OA fees as a corresponding author. Furthermore, you must have an ORCID and use it for your article. Students are members of the Charité.

Please ensure compliance with the Charité's affiliation guidelines [PDF].

What is funded (funding requirements)?

The publication fund is intended to cover costs that may be charged for publications in gold OA journals.

While conventional journals are financed by libraries and individual subscribers, and are only accessible to a limited extent, in an OA business model the authors and their employers usually pay the publication costs with the benefit that OA publications can be read worldwide free of charge, immediately after publication.  

These publication costs, usually called Article Processing Charges or Article Fees or Publication Fees, can initially be (partially) covered centrally by the Publication Fund until the end of 2024 under certain conditions.

Funding conditions apply:

  • Articles are funded if you are a member of the Charité - Universitätsmedizin Berlin and responsible for paying the publication fees as a corresponding author. As corresponding author, you have an ORCID and use it for your article. Please ensure compliance with the Charité's affiliation guidelines [PDF].
  • Your article will be published in a genuine OA journal with a comprehensible quality assurance procedure, whose contributions are accessible worldwide free of charge in full and immediately upon publication. The Directory of Open Access Journals (DOAJ) lists such journals. (Contributions to so-called hybrid journals, which only make individual articles open access against payment, are not funded. But see also under Publisher Agreements)
  • Your article is a research article or review.
  • Fees for open access can be funded if they do not exceed a total of 2,000 EUR incl. VAT per article. (Please note that VAT is always applicable. With 19% VAT, the limit per article is 1,680 EUR without VAT. Please inform foreign publishers of the Charité VAT-ID: DE228847810 so that they do not put VAT on the price quotation or invoice).
  • The article must be published under an open licence (for example a Creative Commons license - preferably CC BY).
  • So-called page charges, color charges and submission fees as well as publications that have already been paid for from third-party funds or for which publication funds are available in a third-party funded project are not eligible for funding.  

Acknowledgement of financial support from the Publication Fund is requested. We suggest the following wording:

We acknowledge financial support from the Open Access Publication Fund of Charité - Universitätsmedizin Berlin and the German Research Foundation (DFG).

After publication, the article will also be made available worldwide via the Charité’s OA-Repository, which is part of the institutional repository of Freie Universität Berlin (Refubium). ist, weltweit zur Verfügung gestellt.

What happens if the publication fund runs out of money?

If the funds available in 2022 are foreseeably insufficient to continue funding until the end of 2022, funding will be reduced by tightening the funding requirements:

In addition, at least one of the following Open Science criteria must then be met:

  • a) The article presents results of a preregistered, fundamental research project.
  • b) The article presents primary results of registered clinical trials.
  • c) The article was published as a preprint (on a preprint server).
  • d) The original data on which the results of the article are based are freely accessible as "Open Data" via a repository.
  • e) The main conclusions of the article include so-called null results.
  • f) The article reports results of a replication study.

The funding conditions for OA articles at the Charité are being continuously evaluated during the grant period of the DFG programme "Open Access Publication Costs" (2022-2024), and if necessary they will be changed with announcement. Should the funding conditions be changed, we will inform you on this page.

How are the costs covered?

Please use the application form "Antrag auf Übernahme von Open-Access-Publikationskosten (DE)"

It is best to attach the invoice to the application form and let the Medical Library settle the invoice for your eligible article. If you have already paid your invoice from household funds or LOM, then use the application form to request a funds transfer.

When generating an invoice, please ensure that.

  • a) the publisher addresses the invoice to Charité - Universitätsmedizin Berlin, not to your private address.
  • b) the invoice contains the name of the corresponding author, the title of the journal, the title of the article and the publication date (if known).
  • c) in the case of invoices from abroad, the invoice amount is shown without VAT. You may need the VAT ID of the Charité: DE228847810.
  • d) discounts granted by the publisher must be listed on the invoice.

Applications for all types of funding will be processed in the order in which complete applications are received. An application is only complete with an invoice.

When to submit an application for funding

You can apply for full reimbursement as soon as the article has been accepted by the journal and you have received a price quotation or an invoice from the publisher. To do so, please use the web form Antrag auf Übernahme von Open-Access-Publikationskosten (DE).

Journals from the DEAL publishers, Springer Nature and Wiley

For articles in gold OA journals published by the DEAL publishers Wiley and Springer Nature, there is a new partial funding model for 2022. Details about the funding of articles in gold or hybrid journals can be found on our website Publisher Agreements.

Why should you use the Charité Open Access Publication Fund?

Open access to research results is becoming standard. Research funders expect you to publish open access for good reasons. The Charité strongly encourages you to either make use of the fund, to publish in transformative journals or to deposit your article in an OA repository via the green route to open access.

All funded articles are additionally archived permanently in the Charité's open access repository after their publication and made available worldwide.

Why are not all open access publications funded?

Because such so-called hybrid journals claim public funds twice: once via the subscription costs, which have to be paid by the libraries, and additionally via article fees, which are also paid from public funds. This so-called "double-dipping" by publishers should not be encouraged.

If you publish in a hybrid journal that is not covered by a transformative agreement that allows OA publication at no cost to the authors, it is recommended that you opt for "closed" and then post your article online via the green route.

Why are articles funded with a maximum of 2,000 EUR incl. VAT?

According to previous surveys by the Open APC-Initiative, the average cost of an OA article is significantly lower. The maximum funding amount of 2,000 EUR is intended to prevent a price spiral of article fees that is far removed from the true costs of a publication.

Many publishers know that funding is often limited to a maximum amount of article fees. If possible, let publishers know at the time of submission that you are bound by the price cap of 2,000 EUR incl. VAT. We will be happy to provide you with a sample request. It pays to talk to publishers!

What other open access options do I have?

Please also note the current publisher agreements  which allow you, as a Charité author, discounts or fee waivers.

Furthermore, there are two free forms of Open Access:

  • Publish in quality-assured "Diamond" or "Platinum" journals. The Directory of Open Access Journals (DOAJ) is the most comprehensive directory of quality-assured Open Access journals and offers a filter for Diamond and Platinum journals that are not financed by fees (APCs) and are free of charge for authors.
  • Choose the so-called green road to Open Access, where authors publish in traditional journals (closed) and deposit a version of their article permitted by the publisher on an Open Access publication server in parallel - e.g. in the institutional repository of Charité and FU, Refubium. (If an embargo period must be observed between deposit and release, this can be deposited in the repository so that you no longer have to worry about it. The Open Access team of the Medical Library will be happy to help you with this).

 

Contact

The Open Access Team is available for advice and support on all things Open Access: