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ORCID at Charité - Universitätsmedizin Berlin: FAQ

The Open Researcher and Contributor iD is an internationally recognized identifier for scientists.

Read this list of FAQs (Frequently Asked Questions) by Lisa Liebenau, former Open Access Representative of BIH and Charité (as of 06/09/2017).

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What is an ORCID iD and what does ORCID stand for?

Screenshot: Number code of an ORCID iD
Screenshot: Number code of an ORCID iD

The Open Researcher and Contributor iD is an internationally recognized identifier for researchers. It connects them to their research. The ORCID iD consists of 16 characters. An example of an ORCID iD:

ORCID is an independent, globally active, non-profit initiative. Charité – Universitätsmedizin Berlin has been a member of the German ORCID consortium since August 2017.

How and where can I get an ORCID iD?

You can register here: In your profile, enter all possible spellings and variations of your name, and your birth name if applicable. Generally, the more information you enter, the more descriptive your profile will be!

Why do I need an ORCID iD?

It makes you uniquely identifiable despite name variants, name changes, and different spelling variants. Your publications will be uniquely associated with you, allowing them to be found even if they are not listed in international databases. An ORCID iD reduces the amount of time and effort spent repeatedly entering the same information. Many publishers now request your ORCID iD when manuscripts are submitted. You can use an ORCID iD and the profile you have set up there for an entire lifetime, independent of your employer and research field.

Where can I use the ORICD iD?

For example, when communicating with publishers. All you have to do is provide your ORCID iD — if the publisher is a trusted party, they will have access to all the necessary information. A large number of journals now already ask for your ORCID iD when manuscripts are submitted.
When you use your ORCID iD in applications and reports for research sponsors or third-party funding providers, you significantly cut down on the amount of administrative work required, as you can provide these parties with access to your profile and the research work documented there.
Please use your ORCID iD in your research activities — particularly when communicating with publishers, when applying for funding, at congresses, on presentation slides, and when you are able to enter your ORCID iD in online and research forums.
You can also add your ORCID iD to your resume, business cards, or personal website.

What do I have to do so that ORCID keeps my list of publications updated?

Your list of publications at ORCID is constantly updated as long as you allow trusted parties such as Scopus, CrossRef, or DataCite to perform automatic updates to your ORCID profile.

ORCID is unable to find my articles. Can I also enter them manually?

Your publication list will grow as ORCID finds articles from the sources you have identified. You can also enter publications manually if they are not imported automatically, such as those from publishers which are not yet integrated into ORCID.

Can I only manage articles with ORCID?

No, anything that possesses a "Persistent Identifier" (DOI, PMID) can be entered. This comprises 37 different types of publications.  This also includes authorship of books, book chapters, dissertations, post-doctoral theses, posters, conference papers, and datasets. Here is a full list: resources & work-types

What distinguishes ORCID from other IDs and profiles for scientists?

ORCID iD is used worldwide by researchers, universities, funding organizations, and publishers, and can be integrated into institutional and publisher systems. Furthermore, ORCID will not disclose your data without authorization or spam you with marketing emails.

I don't know if I already have an ORCID iD. How can I find out if I have one?

You can search for your first and last name directly at ORCID:  Orcid-Search

I have more than one ORCID iD - what should I do?

If you have more than one ORCID iD, please contact by email to

They will check if both entries belong to you and merge one into the other.

I already have an ORCID iD. What can I do with it at Charité?

It is advisable to add your Charité e-mail address to your ORCID profile. Furthermore, you should add your ORCID iD to FACTScience (see Q12). If your ORCID profile is configured so that matching entries from Scopus, CrossRef or Pubmed are added automatically, the data will soon also be able to be transferred to FACTScience. This feature will be realized in the medium term.

How do I add my ORCID iD to FACTScience?

Log in to FACTScience at FACTScience ein. Under the menu option "Meine Daten" (My Data), select the sub-option "Daten zur Person" (Personal Information). Among your personal details, you will find a field named ORCID. Enter your ORCID iD here according to the following example and check the option to make the ORCID iD visible in your FACT research profile.

Please see also the short instructions on creating and validating your ORCID profile in FACTScience and the option to upload publication data from FACTScience in your ORCID profile  (pdf, only in Intranet, only in German).

What happens to my ORCID iD when I leave Charité?

You will keep your ORCID iD. It is not linked to any particular institution. Simply add your new employer to your ORCID profile under the option "Employment".

Will Charité manage my ORCID profile?

No, Charité will not change anything in your ORCID profile. You can set the level of detail on your profile yourself or appoint a trusted person who will then be able to manage your profile on your behalf.

Can ORCID automatically import publications from Pubmed?

No, that is not possible. When using the manual import function in ORCID, individual publications can be added using the PMID number.

I do not want an ORCID. Can I refuse to take part?

The ORCID registration is not mandatory. However, it is advisable for publishing authors to register themselves, as a large number of journals now ask for the ORCID iD when manuscripts are submitted.

Can I delete my ORCID profile?

Yes, you can delete your profile at any time under account settings.

However, we encourage you to keep your ORCID iD, as an increasing number of publishers are integrating the ORCID system into their submission systems, and sponsors recommend the use of ORCID as a unique identifier for researchers and scientists.

What information does ORCID have about me?

ORCID stores names, email addresses, organizations, and research activities. ORCID lets the registered owners of the data decide which of these pieces of information are revealed to the public.

Do I have to add my publications to my ORCID ID profile?

No, you can also just use your ORCID iD as a digital identifier without adding information to your ORCID profile. However, if you maintain your list of publications in your ORCID profile, you can easily export a list for resumes and other applications.

I do not wish to publicly display everything that ORCID manages, but instead wish to choose what should be available to the public. Is this possible?

Apart from the name and the ORCID iD (both are always public), you can manage the visibility of all profile information. There are three accessibility levels: everyone, trusted parties, only me.

You can also set the visibility of all the entries in one category at once via mass editing. You determine which rights you grant to trusted parties. You can check, modify, and revoke rights you have granted in your ORCID at any time via account settings.